Showing posts with label Organization. Show all posts
Showing posts with label Organization. Show all posts

Friday, July 18, 2014

Organization Week Day 5: My Favorite Things

Organization week has been awesome!  I hope you've had as much fun as I have!  For the last day, we are diving into a few of my favorite things.



I know I've been mentioning several items here and there all week.  Here are a few more office-y, planning, or organizing supplies that I love.  Some of these I have and some of these I want.  ;)
This post may contain amazon affiliate links for your convenience.  

1.  My Erin Condren life planner


Ok, I know I've mentioned this before but I LOVE my Erin Condren planner.  I use it for blogging, TPT, and all the other parts of my daily life I need to keep track of.  I use my speech planner for work but this one for everything else.  If you need a $10 referral coupon, you can grab one here.

2.  Sharpie pens


You may have seen this pic on instagram as part of Speech Time Fun's #SLPscannotlivewithout party.    These are my most favorite pens in the world.


They write like a thin marker but don't bleed through.  In our district all original documents have to be signed in blue ink, so these are just perfect for me!

3.  Sticky notes

I love all kinds of sticky notes and for some reason I've developed a rather large collection of them at work.  You can find them in all shapes and sizes for whatever you need.  How hilarious are these
mouth notes?! Lol.


And these stickies are super functional.


4.  Washi tape 

I like using washi tape to pretty up my planners!



I use it to dress up tons of other things too.  Check out this previous post on other ways I like to use it in my speech room.

5.  Cutesie paper clips


I'm all about the fun paperclips these days.  I have these speech bubble clips and little flag clips that I scored from Hobby Lobby.  I'm also loving these cute bicycle ones.



6.  Super cool file holder


Ok, how cool is this?  You can just have it on a desk or shelf and it keeps your files or folders right there, front and center.  This fancy thing is from the Container Store (of course).  Check it out here.

7.  Magnetic storage tins


These would be perfect for my white board to hold a few paperclips, binder clips, or other things I may need quickly.  I have some in my house to hold my spices and love them.  Wish list!

These are just a few of my favorite things (sung in my best Julie Andrews voice).  There are many many more things I love, but you'll just have to stay tuned for those once I'm back in my classroom.  


Feel free to share what speechie things or planning things you love by using the hashtag #SLPfavorites on instagram!  I'll hopefully be able to do a round up post eventually to showcase lots of the things you love.  :)  :)  

Happy organizing!

Thursday, July 17, 2014

Organization Week: Binders and Planners Linky!!

Organization Week Day 4: binders and planners.  Do you keep a data binder?  What about a therapy planner?  Maybe you do everything on the computer or iPad.  Welp, today we're talking all about how we plan and keep data!  Plus, we're having a link party so that everyone can share their ideas!


To link up all you have to do is create a post talking about your binders, planners, or even techy ways of keeping data.  Don't forget to use the graphic above in your post.  :)  Then link up using the inlinkz button below!  Easy peasy.

Since I've already talked to you about how I organize and use my planner (see this post!), today I'll be focusing a little more on my data binder.  This post may contain amazon affiliate links for your convenience.


First off, I've had a few questions about the binder itself, since posting this pic on instagram.  I ordered it from Amazon.  It's a Martha Stewart extra wide binder.  It's soft and a beautiful blue shagreen color.  I'm in love.


I have a silhouette cameo that's kind of like a cricket if you aren't familiar.  It cuts letters and designs onto paper or fabrics.  I cut my letters onto black vinyl to make the cover and stuck them on.  It turned out pretty cute, so I'm happy with it.  :)

When you open it up the rings are easy to open and positioned on the side.  I like that about it, and because it's extra-wide, it covers the tabs when you close it.


I also ordered these post-it notes and tabs when I ordered my binder.  It's great that it just attaches to the rings inside, and I find that these sticky notes attach better than others.

Ok, so here's the low-down on what I keep in my binder:

  • Front: Post-its, laminated data sheets, my schedule, school master schedule, excel student list
  • Pocket tabs Pre-K through 5
    • Each pocketed tab holds all of my tally sheets/therapy logs for my kids in that grade.  I keep their medicaid billing forms inside the pockets on one side.  On the other side I put extra tally sheets for each student.

  • Back: Extra forms, data sheets, or daily lists.  I also attached pockets for paperclips.


In case you were curious, my tally sheets (aka therapy logs) look a little something like this:


Anyway, I just thought I'd give you a little glimpse into my binder.  What about you?  How do you use your planners and binders? 

Share your ideas in the comments or link up below!!


Wednesday, July 16, 2014

Organization Week Day 3: Data Collection Freebies!

I hope you've been enjoying this week's organizing posts!  It's always fun to exchange ideas and be able to take a few things back to your speech rooms.  We've tackled classroom materials and paperwork the last couple days, so today I've got some freebies for you!  Woohoo!



Day 3: It's all about data tracking today.

A friend from work recently told me that she laminates her data sheets and reuses them.  I LOVED this idea, so I created a few fancy ones to do just the same.


There are 3 types in this packet: one for group sessions, one for a large sample, and one for if you're tallying different skills.

To make them just print and laminate with thick laminating pouches.  I printed and laminated several so I can keep them in different places.

I punched holes in a couple so I could keep them in my binder.


To take data I just use an ultra fine dry erase marker (I got mine at Target).  The numbers on the sides make it easy for me to quickly count it up and total it!


You can use the large sample sheet if you will be hitting a lot of trials or tallying a large fluency sample.  There are 400 squares included in that one.


The multi skill sheet is great if you're in a classroom and targeting several skills at once or if your student has several sounds that you are trying to track.


After you transfer the results to their tally sheets, everything just cleanly erases so you are ready to go for your next session!


I know there are several apps and new techy ways to collect data, but sometimes you just gotta keep it old school.  Grab these free data sheets at my TPT store HERE and create your own!

What do you think?  Don't forget to leave some lovely feedback if you download.  :)

Tuesday, July 15, 2014

Organization Week Day 2: Paperwork!

My most favorite part of my job is all of the paperwork that I have the privilege of completing -said no SLP ever!  Unfortunately, paperwork is just something we all have to get a handle on, which is why we are tackling this topic during Organization Week.

Day 2. Paperwork!


Here are a few tips that will hopefully help you rein in some of your paperwork drama.
This post may contain amazon affiliate links for your convenience.

#1 Use your filing cabinets.

If you have IEP authority on cases or handle a lot of confidential papers like I do, I'm sure that most of you have a filing cabinet.


I've known some that just use their top drawer or 2 for files but then fill their bottom drawers with random junk.  Everything just ends up getting piled in.

via
That's precious space, friend!  Grab some hanging file folders and put it to good use.


I use mine to store homework packets by sound.  I have a file for each of my most frequently worked on phonemes.

You could even revamp an old filing cabinet to make it a pretty little piece of furniture for your speech room.  Start HERE for some great ideas.

#2 Color code your forms and files.

Doing this will make it easier to spot the paper you need in a hurry.  Plus, it's just so pretty.

I'm in the process of color coding my forms.  Check out the "before" shot.  Haha.


Here is the system I'm planning to use (with the hanging files mentioned above):
Red - RtI and screening forms
Blue - Eval/Re-eval forms
Yellow - IEP meeting forms
Green - Teacher checklists
Purple - Other

I'm hoping it looks something like this when I'm done!  :)
Source

#3 Hanging pockets for frequently used forms.

If you want to make it even more convenient, store your most frequently used forms in a hanging pocket.  We are utilizing that wall space!

This one is fabulous!


Or make your own DIY pocket chart by following a tutorial like this one.

I have this cascading file box from the Container Store.  It's super cool when you need something portable!


It looks like this when you open it up!  I use the metal circle to hang it up on a hook.  Check it out HERE.

#4 Drawers and crates

I love to use plastic drawers to keep my paperwork system flowing.  I got these fancy ones from the Container Store, but they also have similar ones at Target or Walmart.



Check out this post from last year to see how I use each of these labeled drawers.

File crates are also great to keep your papers in, especially if you don't have the drawer space.  You can usually find them at Walmart for pretty cheap.


Or this deal from Amazon is a steal! $24 for a pack of 6:  Storage Crate, White, 6-Pack

Because my district has SO many forms, I keep them in a crate on top of my desk table.  That way it's easy access for both me and the other therapist.  My hanging pockets are just for the forms that I need frequently or on a daily basis.

#5 Be creative and make it pretty

Just like with classroom materials organization, sometimes you gotta get creative with paperwork too.  Ask yourself what forms do I use regularly and which only come around once a year?  What papers will I need to access quickly?  How can I use my space to keep my paperwork organized?  What kind of system could I make work for me?

When you answer these hard questions, sometimes you need to think outside the box to find a system that works for you.  Aaannnd if you work at making it pretty and cute, you'll find you're more likely to keep at it.  Here are a few fun ideas I've come across.

This fun magnetic strip would be perfect for notes and reminders or even kids' artwork.


I love these sturdy magnetic clips for my white board.  They can hold several papers or charts at one time.


Cover some clipboards with scrapbook paper and hang them on your wall.  These are great for keeping those forms together, plus they're super cute!

Source
Binders are also a great idea for keeping data.  Be sure to stay tuned later in the week to find out more about how I use those!


What system do you use to keep you paperwork organized?  I'm always revamping and would love to hear your ideas!!

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